Welcome to the Procurement Assistant
Title: Procurement Assistant
Author: Marc
Description: This is a Procurement Assistant that will answer general Procurement questions
Before:
Welcome to the Procurement Assistant
After:
Contact BENEMO for more information about this Procurement Assistant
Q(1): Hello. I am your Procurement Assistant. What would you like to do?
A:Get Information (Processes, Tools, Templates)
Q(1.1):About which topic?
A: Procurement Tools
Q(1.1.1):Which tool?
A:Procurement Shop
Q(1.1.1.1):Click on the image

GOTO:2
A:Contract Database
Q(1.1.1.2):Click on the image

GOTO:2
A: Procurement Processes
Q(1.1.2):Click on the Picture

GOTO:2
A: Procurement Templates
Q(1.1.3):Please contact
BENEMO for more information about the Procurement Assistant.GOTO:2
A:Other
Q(1.1.4):Do you want to send an email to BENEMO?
A:Yes
Q(1.1.4.1):GOTO:3
A:No
Q(1.1.4.2):GOTO:2
A:Buy Goods or Services
Q(1.2): Have you searched the catalogs in our Procurement Shop?
A: No. How can I access the Procurement Shop?
Q(1.2.1):
CLICK ON THIS LINK GOTO:2
A: Yes, but I couldn't find what I am looking for.
Q(1.2.2):What kind of product or services do you need?
A:IT Hardware or Software
Q(1.2.2.1):Please contact
BENEMO for more information about the Procurement Assistant.GOTO:2
A:Marketing
Q(1.2.2.2):Please contact
BENEMO for more information about the Procurement Assistant.GOTO:2
A:Facility Services (Cleaning, Maintenance, Catering)
Q(1.2.2.3):Please contact
BENEMO for more information about the Procurement Assistant.GOTO:2
A:Professional Services (Consultants, Contractors, Lawyers, etc.)
Q(1.2.2.4):Please contact
BENEMO for more information about the Procurement Assistant.GOTO:2
A:Print
Q(1.2.2.5):Please contact
BENEMO for more information about the Procurement Assistant.GOTO:2
A:Other
Q(Product): Please describe the Product/Services, you would like to buy:
X:
Q(1.2.2.6.1):You want to buy
ProductGOTO:2
A:Engage with a Supplier
Q(1.3): What would you like to engage with a Supplier for?
A:Discuss potential solution without entering into a commitment
Q(1.3.1): Is an NDA already in place?
A: Yes.
Q(1.3.1.1):Then you are good to go, but you should not make any commitments.GOTO:2
A: No.
Q(1.3.1.2): You need to put in place an NDA as a first step.GOTO:2
A:Request a proposal or quote from Supplier
Q(1.3.2): What is the estimate total amount of the engagement?
A: above threshold?
Q(1.3.2.1): You need to engage the Procurement Team.GOTO:2
A: below threshold?
Q(1.3.2.2):Follow the procurement process.GOTO:2
A:Other
Q(1.3.3):Do you want to send an email to BENEMO?
A:Yes
Q(1.3.3.1):GOTO:3
A:No
Q(1.3.3.2):GOTO:2
A:Amend, extend or terminate a contract
Q(contract): What is the ID or name of the contract?
X:
Q(1.4.1):You want to amend, extend or terminate
contract?
A: Yes, I want to amend or extend it.
Q(1.4.1.1): Use an "Contract Amendment" template.GOTO:2
A: Yes, I want to terminate it.
Q(1.4.1.2): What type of contract is
contract?
A: Framework Agreement or MSA
Q(1.4.1.2.1): Are you the contract owner or contract manager of the Framework Agreement?
A: Yes, I am.
Q(1.4.1.2.1.1): Have you checked, if there are any active Task Orders/Schedules under the Framework Agreement/MSA?
A: Yes, and all contract managers and stakeholders are fine with terminating the Framework Agreement/MSA
Q(1.4.1.2.1.1.1):Check the termination clause in the agreement and use the "Contract Termination" template.GOTO:2
A: No. How can get an overview on all active Task Orders/Schedules?
Q(1.4.1.2.1.1.2): You might want to check the Contract Database.
A: No, I am not.
Q(1.4.1.2.1.2): You should contact the contract owner/manager first.
A: Okay. Will do!
Q(1.4.1.2.1.2.1):GOTO:2
A: Standalone Agreement or Task Order/SOW under a Framework Agreement/MSA
Q(1.4.1.2.2):Are you the contract owner or contract manager of the Agreement?
A:Yes, I am.
Q(1.4.1.2.2.1):Check the termination clause in the agreement and use the "Contract Termination" template.GOTO:2
A:No, I am not.
Q(1.4.1.2.2.2): You should contact the contract owner/manager first.
A: Okay. Will do!
Q(1.4.1.2.2.2.1):GOTO:2
A:Spend and Supplier Data
Q(1.5):Ask your supplier. They will know it best :-) GOTO:2
A:Get an Invoice processed
Q(1.6): What do you need to know?
A: I received an Invoice, where to I need to send it to for processing?
Q(1.6.1): Send it to Accounts Payable and advice the Supplier of the correct invoice address.
A: Okay. Will do.
Q(1.6.1.1):GOTO:2
A: Okay, but what is the correct invoice address?
Q(1.6.1.2):
CLICK ON THIS LINKGOTO:2
A: What is our invoice address?
Q(1.6.2):
CLICK ON THIS LINKGOTO:2
A:Contact BENEMO about this Procurement Assistant
Q(1.7):GOTO:3
Q(2): Have a nice day!
Q(3):Let's send an email to BENEMO ...
A[javascript:mail2('info@benemo.ch','Procurement Assistant','Hi, I really like your Procurement Assistant');]: to let BENEMO know, that I like this Procurement Assistant.
A[javascript:mail2('info@benemo.ch','Procurement Assistant','Hi, I would like to talk to you about this Procurement Assistant');]:, because I want to talk to BENEMO about this Procurement Assistant.
Hello. I am your Procurement Assistant. What would you like to do?
About which topic?
Which tool?
Click on the image

GOTO:2
Click on the image

GOTO:2
Click on the Picture

GOTO:2
Please contact
BENEMO for more information about the Procurement Assistant.GOTO:2
Do you want to send an email to BENEMO?
GOTO:3
GOTO:2
Have you searched the catalogs in our Procurement Shop?
What kind of product or services do you need?
Please contact
BENEMO for more information about the Procurement Assistant.GOTO:2
Please contact
BENEMO for more information about the Procurement Assistant.GOTO:2
Please contact
BENEMO for more information about the Procurement Assistant.GOTO:2
Please contact
BENEMO for more information about the Procurement Assistant.GOTO:2
Please contact
BENEMO for more information about the Procurement Assistant.GOTO:2
Please describe the Product/Services, you would like to buy:
You want to buy ProductGOTO:2
What would you like to engage with a Supplier for?
Is an NDA already in place?
Then you are good to go, but you should not make any commitments.GOTO:2
You need to put in place an NDA as a first step.GOTO:2
What is the estimate total amount of the engagement?
You need to engage the Procurement Team.GOTO:2
Follow the procurement process.GOTO:2
Do you want to send an email to BENEMO?
GOTO:3
GOTO:2
What is the ID or name of the contract?
You want to amend, extend or terminate contract?
Use an "Contract Amendment" template.GOTO:2
What type of contract is contract?
Are you the contract owner or contract manager of the Framework Agreement?
Have you checked, if there are any active Task Orders/Schedules under the Framework Agreement/MSA?
Check the termination clause in the agreement and use the "Contract Termination" template.GOTO:2
You might want to check the Contract Database.
You should contact the contract owner/manager first.
GOTO:2
Are you the contract owner or contract manager of the Agreement?
Check the termination clause in the agreement and use the "Contract Termination" template.GOTO:2
You should contact the contract owner/manager first.
GOTO:2
Ask your supplier. They will know it best :-) GOTO:2
What do you need to know?
Send it to Accounts Payable and advice the Supplier of the correct invoice address.
GOTO:2
GOTO:3
Have a nice day!
Let's send an email to BENEMO ...
Get Information (Processes, Tools, Templates)
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Get Information (Processes, Tools, Templates)
Procurement Tools
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Procurement Tools
Procurement Shop
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Procurement Shop
Contract Database
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Contract Database
Procurement Processes
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Procurement Processes
Procurement Templates
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Procurement Templates
Other
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Other
Yes
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Yes
No
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No
Buy Goods or Services
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Buy Goods or Services
No. How can I access the Procurement Shop?
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No. How can I access the Procurement Shop?
Yes, but I couldn't find what I am looking for.
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Yes, but I couldn't find what I am looking for.
IT Hardware or Software
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IT Hardware or Software
Marketing
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Marketing
Facility Services (Cleaning, Maintenance, Catering)
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Facility Services (Cleaning, Maintenance, Catering)
Professional Services (Consultants, Contractors, Lawyers, etc.)
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Professional Services (Consultants, Contractors, Lawyers, etc.)
Print
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Print
Other
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Other
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1.2.2.6.1
Engage with a Supplier
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Engage with a Supplier
Discuss potential solution without entering into a commitment
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Discuss potential solution without entering into a commitment
Yes.
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Yes.
No.
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No.
Request a proposal or quote from Supplier
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Request a proposal or quote from Supplier
above threshold?
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above threshold?
below threshold?
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below threshold?
Other
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Other
Yes
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Yes
No
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No
Amend, extend or terminate a contract
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Amend, extend or terminate a contract
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1.4.1
Yes, I want to amend or extend it.
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Yes, I want to amend or extend it.
Yes, I want to terminate it.
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Yes, I want to terminate it.
Framework Agreement or MSA
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Framework Agreement or MSA
Yes, I am.
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Yes, I am.
Yes, and all contract managers and stakeholders are fine with terminating the Framework Agreement/MSA
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Yes, and all contract managers and stakeholders are fine with terminating the Framework Agreement/MSA
No. How can get an overview on all active Task Orders/Schedules?
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No. How can get an overview on all active Task Orders/Schedules?
No, I am not.
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No, I am not.
Okay. Will do!
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Okay. Will do!
Standalone Agreement or Task Order/SOW under a Framework Agreement/MSA
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Standalone Agreement or Task Order/SOW under a Framework Agreement/MSA
Yes, I am.
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Yes, I am.
No, I am not.
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No, I am not.
Okay. Will do!
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Okay. Will do!
Spend and Supplier Data
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Spend and Supplier Data
Get an Invoice processed
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Get an Invoice processed
I received an Invoice, where to I need to send it to for processing?
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I received an Invoice, where to I need to send it to for processing?
Okay. Will do.
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Okay. Will do.
Okay, but what is the correct invoice address?
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Okay, but what is the correct invoice address?
What is our invoice address?
javascript:void('');
What is our invoice address?
Contact BENEMO about this Procurement Assistant
javascript:void('');
Contact BENEMO about this Procurement Assistant
to let BENEMO know, that I like this Procurement Assistant.
javascript:mail2('info@benemo.ch','Procurement Assistant','Hi, I really like your Procurement Assistant');
to let BENEMO know, that I like this Procurement Assistant.
, because I want to talk to BENEMO about this Procurement Assistant.
javascript:mail2('info@benemo.ch','Procurement Assistant','Hi, I would like to talk to you about this Procurement Assistant');
, because I want to talk to BENEMO about this Procurement Assistant.
Procurement Assistant
By Marc
This is a Procurement Assistant that will answer general Procurement questions
Contact BENEMO for more information about this Procurement Assistant